# HYVE Labs — first-release project brief

Version: 27 September 2026. A planning template, not a quote, certification or completed client case study.
Use a copy in your own document editor. Do not include passwords, access tokens, customer records or confidential candidate information.

## 1. The job to be done

- Workflow or application:
- Business owner and review owner:
- Who uses it, and what must they finish?
- What starts the work? What counts as completed?
- Existing systems of record:
- Approximate volume and current turnaround (include measurement dates):

## 2. Configure, connect or build?

- Existing product/configuration evaluated:
- Requirement it cannot support, if any:
- Supported integration/API and access owner:
- Why a custom user interface or business rule is needed:
- What will remain unchanged in the current system:

## 3. A small first release

- Included user roles, screens and integrations:
- Explicit exclusions:
- Required input fields and authoritative sources:
- AI-assisted steps, if useful:
- Decisions that must remain deterministic or require human approval:
- Missing-data, duplicate, failed-integration and unavailable-owner paths:
- Rollback or manual fallback:

## 4. Acceptance checks

For each row, write an observable result and who will approve it. These are proposed checks, not achieved outcomes.

| Test | Expected result | Evidence to retain | Reviewer |
| --- | --- | --- | --- |
| Complete authorized request | | | |
| Missing required information | | | |
| Duplicate or retried request | | | |
| User without permission | | | |
| Integration unavailable | | | |
| Human review or escalation | | | |
| Restore the manual process | | | |

## 5. Operating costs and ownership

- One-off scope and estimate assumptions:
- Hosting, model/API and third-party subscription assumptions:
- Human review and support requirements:
- Cost per completed workflow to measure:
- Usage limits and who approves extra spend:
- Source rights, repository/account access and licence restrictions:
- Runbook, training, incident owner and support terms:

## 6. Decision before launch

- Go / revise / stop:
- Unresolved blockers and owners:
- Baseline and agreed acceptance thresholds:
- Pilot review date:
- Evidence required before expanding the scope:

Discuss a non-confidential outline with HYVE Labs:
https://hyvelabs.tech/contact

Workflow automation:
https://hyvelabs.tech/services/ai-workflow-automation

Custom software engineering:
https://hyvelabs.tech/services/custom-software-development

AI readiness checklist and scorecard:
https://hyvelabs.tech/blog/ai-readiness-audit